Mastering Grant Writing: 10 Expert Nonprofit Tips

Grants can be game-changing for nonprofits—but getting them can feel overwhelming. I want to share with you ten practical ways to make grant seeking simpler, smarter, and less stressful.

1. Be Grant-Ready

Before applying, confirm your organization is truly ready. Being ready isn’t just wanting funds—it means having your documents, systems, and registrations (like SAM.gov or state portals) in place.

2. Do Your Homework

Use at least two different research tools to find and vet potential funders. Doing so reduces blind spots and helps you understand what each grantmaker truly supports.

3. Keep a Shared Grant Calendar 📅

Make your deadlines visible to your team—don’t keep them in your head or on a private document. Shared calendars prevent missed deadlines and support collaboration.

4. Remember: Grants Are Relationship-Based ❤️

Behind every grant decision is a human. Treat funders like partners, not ATMs. Build genuine relationships before, during, and after the grant cycle.

5. Show Gratitude

Send more than the required report—drop a thank-you note, share results mid-year, or tag funders on social media. Gratitude strengthens long-term relationships.

6. Write SMART Goals

SMART = Specific, Measurable, Achievable, Relevant, Time-bound. Clear objectives show funders you have a plan and know how to measure success.

7. Strengthen Evaluation

Funders want to see impact. Be ready to explain who measures your outcomes, how, and when. Even a simple evaluation plan can set your proposal apart.

8. Align Your Budget and Story 💵

Your budget should tell the same story as your narrative. If you mention transportation as a barrier, your budget should include related costs. Consistency builds trust.

9. Don’t Self-Edit

Always have another person review your proposal. Fresh eyes catch inconsistencies and strengthen clarity.

10. Elevate Your Review

Run a mock review with colleagues or partners. Seeing your proposal from a reviewer’s perspective helps identify weaknesses before submission.

🌟 Final Takeaway

Grant writing doesn’t have to be stressful. By building relationships, organizing your workflow, and focusing on clarity and gratitude, you’ll increase both confidence and success in your proposals.

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